Member Article

Effective Streamlining with Case Management System

Single window operation is a more preferred option than searching for different providers for same category of service. Law is one discipline that has multiple specialized areas. These areas are so varied that a lawyer focuses on one particular area. There are separate professionals dealing in areas of company law, family matters, civil cases and criminal law. In addition to individual professionals there are organizations that provide comprehensive service to clients. Large companies need to deal with several legal cases on a regular basis for which they engage comprehensive service providers. This saves the trouble of looking for lawyers for every new case.

Organizations providing legal service address an extended segment like: debt recovery, financial claims, accidental claims, commercial disputes, criminal cases, personal injury, family probate, etc. The need for documentation is massive and tedious. To make matters simple several software tools have been developed to specifically organize and manage this exhaustive documentation task. New case management system could be deployed not only to manage this huge documentation task but also several other jobs a legal firm undertakes.

Features of case management software

A case management software tool is featured with:

  • Document production – For any legal service provider document production is a fundamental task. Document making is a routine job and forms the basis of every case filed. With a software tool it is now possible to prepare documents as and when required with a single operation.
  • Document management – Document management immediately follows document production. Earlier files were maintained in cabinets for records and reference. Now the entire management could be done from your working table. Documents prepared are stored digitally for further actions.
  • Data storage – In addition to documents produced in-house there are other external documents that need to be stored. These documents from outside are normally scanned and stored. Documents received online are stored more easily.
  • Task management – Every case is linked with complete diary activity like important dates, associated events, and reminders. This is vital for both service provider and client.
  • Time recording – This could be considered an extension of task management. In cases where time management is critical, this feature helps in recording the time taken for every action associated with a case.
  • Reporting – This feature enables scheduling of dates and times without manual intervention.
  • Unlimited flexibility – It is essential for any practice management system to be totally flexible. Every legal case is unique and has its own characteristics. Customization is important for which documentation should be flexible. This feature allows for variations to be made within a broader framework. Reports, workflow steps, fields and queries differ from one case to another. Without flexibility these processes could consume valuable time and effort.
  • Cost budgeting and management – Every case involves a cost. There are court fees, management charges, and ancillary expenses associated with every case. Keeping a record of these costs and receipts is crucial and need to be managed efficiently.

A legal software uk service provider in today’s world of efficiency needs to equip with tools and processes that are fast, accurate, and economical.

This was posted in Bdaily's Members' News section by DPS Software .

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