Member Article

Fax vs Email – Which is More Secure?

Since email is the newer technology, everyone is leaning towards that. But what you don’t know is email is not that safe. If you are in the business where security is essential for your clients and employees, emailing may not be the wisest idea. You must be wondering – how can email be unsafe? You have your password protected email id, no one could hack into it. Yes, it might be difficult to hack into your personal id, but it is not so difficult to read all the emails you send and receive. You see, when you send an email, it bounces from server to server before it reaches the recipient. So somewhere in the deep end, a copy gets saved. And if you are exchanging information, which is sensitive – like your social security number or your financial statements – you can become a victim of identity theft. The Issue With Emails Have you ever sent a postcard to one of your friends from a vacation? You just write your message and address down on the back and post it. Anyone can read that message. That is the same with email. You might not be aware of the fact that emails go through data harvesting bots, virus checkers, ISPs, and firewalls. Anyone with a little knowledge can decode and read your messages. How is Fax Beneficial? On the other hand, fax is much more secure. You must be wondering – fax is not that secure either since anyone can read it when it gets printed from the machine. Yes, fax machines are a little unsafe as a lot of people have access to it. But we have a solution to that problem – you can send a fax from your phone. You must have sent multiple emails from your phone; why not send a fax as well? We are sure your next question will be somewhere along the lines of how can one send a fax from their phone? Well, the process is quite easy. All you have to do is install fax app on your phone by visiting play store, and all your security problems will be out the window. Other Benefits of Fax Over Emails Apart from the security benefits, there are several other reasons why fax is superior to emails. Here are a few of those reasons: No Need to Scan Imagine you have to send an important document, and you only have a hard copy. You will have to locate a scanner first, wait for the file to get scanned, attach it to the email, and send it over. You won’t be facing that problem when you send a fax from your phone. All you need is your smart phone, and Fax App installed on it. Physical Signatures and Notes If you are working in the legal industry, you know the importance of notes and signatures. You have to constantly make notes on your cases and share them with your colleagues and clients. You can’t ask your client to come up to your office every time you have a new suggestion, neither can you go hunt down your colleagues after office hours. But when you have the luxury of fax, you can send all your notes and signed documents in just a matter of minutes without worrying about the breach in security. Which App to Choose After reading all these drawbacks of emails, you must be ready to communicate with your employees and clients by sending faxes from your phone. But for that, you need an app. Out of hundreds of apps, you need to select one, which is not only fast but also offers the best price.

This was posted in Bdaily's Members' News section by stephen .