Gigflow app hits right note for freelancers

A new app is aiming to cut through the complexity of freelance admin by bringing tax, invoicing and gig tracking into one place.

Gigflow has been developed by Hull-based web designer Sam Topham, inspired by his wife Lillie, a working singer who struggled to manage the complex admin that comes with freelance performance work.

The app was designed to bring together gig tracking, invoicing, mileage and tax reporting in a single system, addressing a gap in the market where existing tools failed to meet the needs of performers.

Built using AI-assisted development, Gigflow enables users to automate key processes, including generating tax reports and calculating mileage at HMRC rates, significantly reducing time spent on admin.

Sam said: “Gigflow is the tool Lillie needed and exists purely because I could see she was drowning in admin.

“Performers are running a business with their own skills and creativity.

“They deserve tools that are going to help them succeed in what they do best.

“Seeing Lillie come home late in the evening and then having the hassle of admin to deal with made me think that there must be something out there to help her.

“When I found there wasn’t, I created Gigflow and it’s now available to every UK performer who is tired of the admin chaos.

“Performers work hard to earn their money and getting paid what they are owed should be a normal part of the job.

“But I can see that during those late, tired nights, some things get missed at the expense of the performer.

“I created Gigflow with Lillie as the inspiration because I wanted her to have an easier life and to get what she is worth.

“Performers across the UK are already using Gigflow to track nearly a thousand gigs and manage over £95,000 in income.

“That tells me this wasn’t just Lillie’s problem, it’s an industry-wide gap that needed filling.”

Initially created for performers juggling multiple bookings and payment structures, the platform has wider appeal for freelancers facing increasing reporting requirements.

By simplifying financial management, Gigflow aims to help users focus on their work while staying on top of their business obligations.

Lillie added: “Before Gigflow, I had two physical diaries, an iPhone calendar, a WhatsApp group where I’d update my band with dates, an online calendar and a spreadsheet on the computer – it was a mess.

“I had different tabs for mileage, manually working out where each gig was, trying to calculate it all.

“It was such a headache every year and so stressful.

“I’m creative; I want to do the gig and not have to think about tax.

“Unfortunately, I do have to think about tax, but it’s just not in my nature and I don’t think it’s in a lot of creative people’s nature either.

“Gigflow helps with that and keeps everything flowing, hence the name.

“It’s tailored specifically for musicians like myself who want to take the headache out of the admin and focus on the creative side.

“I check the app every day to see what’s coming up at the weekend.

“It just keeps everything in line.

“It’s like having a second brain working for you.”

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