Partner Article

Effective print management is crucial to increasing overall efficiency of IT departments

Any software or innovative practice that makes an IT department more efficient should be welcomed in an organisation. However, print management is one area where this impact on efficiency often goes unnoticed. This is according to Y Soft Corporation, a leading enterprise office solution provider.

Print management and document capture solutions are often praised for their ability to make organisations more cost-efficient and productive, and to increase document security. While these advantages are clear, businesses should also consider how these solutions can free up time for IT staff to work on more innovative projects.

Nick Parkes, Regional Sales Manager at Y Soft, commented: “While consolidating hardware is important from a capital expenses point of view, there are other costs that factor into the total cost of ownership for print services, besides the printers themselves and the consumables. These include managing print servers, distributing print drivers, servicing IT help desk tickets and managing multiple vendor contracts.”

One example of an issue which takes up the time of IT staff is when employees wish to print on local printers while working in another office. In many cases, this involves workers filling out an IT help desk ticket to get access to the required printer.

Parkes added: “A comprehensive print management solution should be able to grant employees access to any printer in the company network without IT intervention.

“The benefits for IT departments are immediate: spending less time on processing help desk tickets means staff can turn their attention towards driving further innovation in IT.”

A further area where IT department efficiency can be increased is by implementing a print management solution which incorporates high-quality scan workflow capabilities. These empower employees to complete common scanning tasks much more quickly, by using scan workflows that have pre-defined capture settings, optical character recognition, file name protocols and automatic, secure digital workflow delivery.

Parkes said: “Core to any print management system should be a commitment to helping employees to process print jobs themselves, with minimal need for direct intervention from the IT department.

He concluded: “Like any other department, IT teams are under increasing pressure to deliver value and innovation in the face of restricted budgets. Decision-makers need to factor this requirement into their thinking when choosing a print management and document capture solution. With the right solution in place, IT staff will be given a great deal more time to focus on proactively improving their IT infrastructure, and finding ways to make IT better for everyone.”

Y Soft offers print management solutions for both 2D and 3D printers through its YSoft SafeQ workflow solutions platform. YSoft SafeQ solutions encompass a wide variety of capabilities, including integrated print management and advanced document capture, all of which make print and scan workflow processes more efficient, secure and cost-effective. YSoft SafeQ can be applied at organisations of all sizes, with tailored solutions available to suit the needs of any enterprise.

About Y Soft

Y Soft provides intelligent enterprise office solutions that help build smart business. Our YSoft SafeQ workflow solutions platform is used by corporations and SMB organisations to manage, optimise and secure their print and digital processes and workflows. Our 3D print solutions are focused in the Education sector where they provide unique workflow and cost recovery benefits.

Founded in 2000, the company is headquartered in Brno, Czech Republic, with offices in North and Latin America, Europe, Middle East/Africa (EMEA) and the Asia Pacific region (APAC). For more information, please visit www.ysoft.com.

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