Member Article

5 Unique Ways to Make Your Business Meetings More Productive

Meetings are an important part of every company as they help in developing communication and letting the employees and creating healthy relationship between employees. But despite the importance of meetings, they can be boring and if they are not well-planned they can prove to be a waste of time. If you spend too many time in meetings without knowing what you are doing.

You should find ways to make the meetings productive and effective. You need to find ways where you can make the people listen and pay attention to what you have to say.

Here are a few ways that can help in improving the efficiency and productivity of meetings.

Circulating the Agenda in Advance:

If you call a meeting and the attendees have no idea what the meeting is about, they are bound to get bored. Apart from losing the attention of the people you are also going to lose a lot of precious time. You are going to spend a lot of time getting everyone up to speed. You can save a lot of time and keep the people attentive by giving them the agenda of the meeting beforehand. It will help them in doing some preparation that can help in the meeting and make it more productive.

Keep Them Exclusive:

You should be careful about the people you invite to attend the meeting because if you are inviting people that are not actually required in the meeting then you are just wasting their time. It is going to have a negative impact on the productivity of meeting as people are not relevant will not be able to pay any attention as everything that is going to be discussed does not concern them. Keep the meetings exclusive so that there is no unwanted disturbance or absent mindedness in the meeting. It will help in boosting the productivity of the meetings.

Keeping Track of The Time:

It is important to keep the time period of a meeting reasonable. You do not want the meeting to last for a long time because it will make the employees tired and cause them to lose focus. Time the meeting and look for ways to keep it efficient and short. Keeping the meetings under half an hour and you will find out that they are hyper effective. These meetings will keep the people interested and active enough to listen to everything that is discussed.

Setting Priorities:

When you set the agenda of the meeting you need to prioritize the tasks according to their importance. You need to take care of the most important things first and then move to the next one. It will make the meeting more productive.

The Meeting Room:

The environment and atmosphere of the meeting room also plays a critical role in the productivity of the meeting. The meeting rooms in Auckland are perfect example of good meeting rooms. You need to make sure that the office is comfortable. The furniture, the lighting and the décor all play essential roles in making sure that the meeting goes well.

This was posted in Bdaily's Members' News section by Kevin Jones .